Job Description

Special Education Secretary

The Special Education Secretary provides confidential administrative and clerical support to the Special Education Department. This position plays a critical role in ensuring compliance with federal and state regulations, maintaining accurate student records, and supporting the delivery of services for students with disabilities.

Qualifications:

• High School Diploma; Associate or Bachelor Degree preferred
• Minimum of 2-3 years clerical, school based or administrative experience (school setting)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Proficiency in Google Applications
• Experience with Student Information Systems (e.g. DASL, Progress Book, Same Goal)
• Demonstrated ability to maintain confidentiality and manage detailed records
• Maintain professional appearance and neat office environment
• Positive attitude working with students, parents and staff members
• All other duties as assigned by administration

Required Knowledge:

• Working knowledge of Individuals with Disabilities Education Act (IDEA)
• Familiar with Ohio Operating Standards for the Education of Children with Disabilities
• Understanding of IEPs, Evaluation Team Reports (ETRs) and Special Education timelines
• Knowledge of FERPA and student confidentiality requirements

Essential Job Functions:

• Schedule and coordinate IEP meetings, evaluations and re-evaluations in compliance with required timelines
• Prepare and distribute required notices, invitations and procedural safeguards
• Maintain accurate and confidential special education records (electronic and paper)
• Track compliance timelines for IEPs, ETRs and related documentation
• Assist with EMIS reporting and date entry for special education
• Support Medicaid billing documentation as applicable
• Assist in open enrollment required items
• Serve as a point of contact for parents, staff and service providers
• Prepare correspondence, reports and departmental documents
• Provide general clerical support to the Special Education Department

Skills & Abilities:

• Strong organizational skills and attention to detail
• Effective written and verbal communication
• Ability to manage multiple tasks and deadlines
• High level of professionalism and confidentiality
• Ability to work collaboratively with staff and families

Application Process:

Interested candidates should submit the following:

• Completed Application OR Resume
• Cover Letter & References

Applications will be accepted until Friday, May 1, 2026 (or until position is filled) Send application materials to:

Mr. Eric Lowe, Superintendent

eric.lowe@beaverlocal.org

46088 Bell School Road East Liverpool, OH 43920

The Beaver Local School District is committed to equal opportunities for all applicants, participants, students and employees in all facets of the operation. Likewise, academic courses and extra-curricular activities are made available to all students. All decisions are made without regard to sex, race, religion, color and national origin or handicap conditions.

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