Job Description

Essential Functions - Accounts Payable: Responsible for the processing and verification necessary to ensure accurate payment of all legitimate invoices in a timely manner by:

• Prepares invoices and purchase orders.
• Maintains an open packing slip file and purchase order file.
• Matches invoices to packing slips and purchase orders.
• Maintains the file of paid invoices.
• Prepares customer assistance payment vouchers.
• Certifies month-end totals of Account Distribution, Cash Disbursements, and Open Items reports and coordinates closing to the general ledger.

Accounts Receivable: Responsible for the processing and verification necessary to ensure accurate daily maintenance of customers accounts:

• Posts checks received to aged trial balance to maintain a running record of unpaid invoices.
• Prepares remittance advises for keypunching.
• Maintains the file of copies of all invoices, debits, and credits.
• Prepares Bank Reconciliations.
• Verifies month-end total to the general ledger.
• Performs other duties as assigned.

Education and Experience: An Associate Degree in Accounting with two years of related work experience or a high school diploma with four years of experience in Business and Office Management.

Knowledge and Abilities:

• Ability to use a ten key calculator.
• Ability to key punch into a computer.
• Ability to perform without close supervision.
• Ability to file by a system.
• Working knowledge of fund accounting and bookkeeping principle practices.
• Working knowledge of trail balance accounting.
• Working knowledge of computer operations and functions.
• Ability to analyze computerized financial transactions.
• Ability to operate a computer using fiscal software.
• Ability to analyze financial transactions and prepare financial reports and statements.

Job Tags

Work experience placement, Work at office

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